Nomination procedures

All students coming from partner universities must be officially nominated through VUC nomination portal. The information below is relevant strictly for VUC partner universities. VUC will send an email with instructions on how to use the new nomination portal. If you are a partner institution and have not received this email, please contact us.

Procedures

Nomination period

We strongly recommend that you nominate your students well before our application deadline, especially if they need to apply for student visa/residence.

Autumn semester (academic year): 1st February - 15th May

Spring semester: 1st September - 15th November

We have the same nomination and application deadline. Note that if you nominate your students on the deadline, they must also submit the application the same day! The same rule applies for submitting the application documents.

Nomination process step-by-step

All VUC partner universities will receive an e-mail containing a link to the nomination portal. Log in and follow the steps below to nominate your students.

Step 1 - Log in:

You log in to VUC's nomination portal by following the link you received in the instruction e-mail.

Username is the email address to which you received the e-mail.

Password: you must order it first time you open the link. It will be sent to the e-mail address that is your username.

Step 2: Select agreement

Once you logged in, you must choose the relevant cooperation agreement between your institution and VUC. Further, click on "Add new nomination" to nominate a student on that agreement.

Step 3: Register nominated student

Fill out with the students' information, including e-mail address, full name (as in passport), gender, citizenship and date of birth. All the fields must be filled out! 

If applicable, you may also upload supporting documents for the nominated student, such as transcripts, Erasmus+ Learning Agreement etc.

Once you have completed these steps, click on "Add nomination" to save the data. Within approx. 30 minutes, the student(s) you have nominated will receive an e-mail with further details on how to apply and which documents to submit.

Please note that the student details cannot be changed once you have added the nomination. If you find out the information contains mistakes, you must delete the nomination and start the entire process again. 

Step 4: Nominate more students

You must complete steps 2 and 3 for every student you nominate to VUC. You can log in at a later date, to check the application status for your nominated student(s).

After nomination

Once you have nominated the students, they will receive an e-mail with a nomination confirmation, as well as further instructions on how to apply. They will also get a link to our Application portal (SøknadsWeb), where they will have to fill in with further personal information and upload the application and support documents. 

You can keep track of the nomination status by logging into the nomination system at any time.

Factsheet

In the .pdf file Information sheet for academic year 2020/2021 you can find detailed information about all our procedures, deadlines, contact details, studies, housing etc. 

Please note that we reserve the right to reject nominations/applications, if the students do not fulfil the admission requirements for the courses they apply for. If this is the case, we will contact our partner university first.

Students may expect their Letters of Acceptance approximately two weeks after the application deadline. Please note we process first applications from outside EU/EEA, due to the fact students must apply for visa/residence permits.

If you have any questions or concerns, please do not hesitate to contact us.

For further details about student exchange at VUC, please check our website.